Club and Societies General Information

How to reactivate a club

1. Submit a proposal to the Heads of C&S at musa.cns.heads@monash.edu

You will need to prepare a response to the following questions:

The proposed name for your club/society (it must start with Monash).
The aims and scope of club activities, as well as standard activities proposed to be organised by your club/society.
How you think that your club/society will benefit Monash and the current and/or future student community.
The ability of your organisation to be self-sustainable.
Potential ideas (if any) of any major or minor events and activities that you will want to organise, recurring and non-recurring.
Applicant details

For more information regarding the reactivation of a Club refer to section 15 of the Revised C&S Handbook

2. Submit the necessary documents to the specified emails by the allocated deadline set by the Heads of C&S

1. musa.cns.secretary@monash.edu

2. musa.cns.treasurer@monash.edu

How to create a club

1. How do I create a club?

Please contact the Heads of the Clubs and Societies Division under MUSA. You can reach us at musa.cns.heads@monash.edu.

2. What is the application process for the recognition of a club?

Here’s a chart detailing the process of approval for the formation of any club/society under the C&S Division.

3. What do I need to prepare for the brief proposal?

You will need to prepare a response to the following questions:

The proposed name for your club/society (it must start with Monash).
The aims and scope of club activities, as well as standard activities proposed to be organised by your club/society.
How you think that your club/society will benefit Monash and the current and/or future student community.
The ability of your organisation to be self-sustainable.
Potential ideas (if any) of any major or minor events and activities that you will want to organise, recurring and non-recurring.

4. What do I need to prepare for the official proposal after the follow-up meeting?

You will be required to prepare a formal proposal and amend any issues pointed out during the follow-up meeting with the Heads of C&S, including questions 1-5 above.

In addition, you will need to show proof that you have enough public support from the Monash student body for the formation of your club. Further instructions will be given to you once your proposal meets the standards set by the C&S Heads.

5. What are the requirements for my club to be recognised under C&S?

Please refer to Part V of the C&S 101 Handbook, which details the criteria for the recognition of a club/society under the C&S Division, and by default, MUSA. Part V of the C&S 101 Handbook also makes references to the C&S Constitution (refer to Clause 77 of the MUSA Constitution.

6. Can I revive a club that was deregistered?

You can, refer to the club reactivation tab on the general information tab for more details.

Procedure for EMS, Sarand and Venue booking

1. Basic guidelines

The following club matters require a representative from a club (with EMS access) to submit an EMS request regarding the matter,

Weekly trainings;
Weekly meetings;
Events which involve the members of the club (such as welcoming nights, parties, etc.).
Events which involve the participation of students (such as bazaars, blood drives, etc.).
Competitions / Tournaments organized on campus.
External competitions / tournaments / trips participated by the members of the club.
Online meetings and events.**
- ie. Promotional events via Instagram such as giveaways
- When requesting PO to repost club posters, please submit with EMS reference

2. EMS and Event/Budget Proposal

Link to: EMS

Link to: Event/Budget Proposal

Link to: Guest Speaker Profile

If using as an Event Proposal, please fill in all sections of this document.
If not applying for funding, leave Section (5) blank, but put “RM0” in Sections (6) & (7).
If using as a Budget Proposal, please ignore Sections (3) & (4).
Please fill in Section (9) if applying for funds.

Documents to be submitted after every event, excluding weekly meetings:

Event Report – To Submission
Financial Report – To C&S Treasurers musa.cns.treasurer@monash.edu

Within 3-5 days post-event.

3. SARAH

Link to: SARAH

SARAH guide (Risk assessment system)

Due to new Monash policies, a SARAH Form is required to be submitted for on-campus activity.
The process:
- Submit SARAH→ Submit EMS
Please don’t forget to make space for bookings as well, for the venues you are using for your respective events.